Administrative Assistant I

Priwils Inc. is looking for an experienced Administrative Assistant I to join our team. The potential candidate must have a minimum of 3 years' experience, a High School Diploma or GED certification.  The candidate will serve as administrative support to the DOT/OST/S-3/the Bureau/the OSTR program office and must be able to perform administrative and clerical tasks.  If you are interested in this position, please send your cover letter and resume to:

Duties may include, but not limited to:

  • Supports managers and employees through a variety of tasks related to organization and communication.

  • Manage filing and collaborating with management on correspondence.

  • Create letters, memos, emails to distribute as directed my management.

  • Demonstrate proficiency in the use of the latest software tools such as Microsoft Suites.

  • Effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

  • Perform DOT/OST routing and filing system process.

  • Follow specific directions for various administrative tasks regarding the program.

  • Perform written tasks using the latest software tools such as Microsoft Suites.

  • Make proper edits, corrections, and to review written documents to ensure proper grammar, sentence structure, and basic letter flow and content.

  • Answer and direct phone calls.

  • Organize and schedule meetings and appointments.

  • Produce and distribute correspondence memos, letters, faxes and forms.

  • Assist in the preparation of regularly scheduled reports.

  • Develop and maintain a filing system.

  • Order office supplies.

  • Book travel arrangements.

  • Submit and reconcile expense reports.

  • Provide general support to visitors.

  • Organize travel arrangements for employees.

  • Cover the reception desk when required.

  • Maintain computer and manual filing systems.